Job Opening for Project Administrator Trinidad and Tobago

Position: Project Administrator

Location: Trinidad and Tobago

Reporting To: Projects Team Lead

Context and Purpose of the Job

The Project Administrator is required to assist in the planning, execution, monitoring and controlling of projects. Duties include tracking project progress, monitoring work plan execution and writing project related reports and other documentation and coordinating and scheduling of project meetings.

Main Responsibilities

• Provides a high level of assistance and support independently to clients in the administration of Cellma module exercises, including floor-walking exercises and reviews, as well as training for small groups.
• Coordinates and schedules meetings with relevant clients, take minutes and distribute accordingly, and follow up on all activities with attendees. Escalate when necessary to the associated Project Manager on non-response or non-compliance.
• Develops and maintains working documentation, including Workflow and User Testing documents.
• Develops and maintains the Company’s Logs, including Action Logs, Risk Registers and Client Decision Logs.
• Ensures that project activities are properly and realistically scheduled, monitored, and completed within set deadlines.
• Log and monitor project activities through its life cycle from planning, testing, tracking, and reporting on the Company’s Customer Resource Management software.
• Attend weekly team meetings, whether remotely or within the office, to obtain detailed work plans for the week.
• Submit upcoming client activity reports on a weekly basis to the associated Project Manager before deadline.
• Establishes effective working relationships with the clients at all levels, including Government Ministries/Departments, Consultants, Contractors, and other agencies.
• Safeguard confidentiality of office files and information received.
• Performs other job-related duties as assigned or pertaining to personal development, job and opportunities for learning.

Additional Note

This document serves as a guide to your role, outlining your primary responsibilities. You may be called upon to fulfil other duties aligned with your position as needed.

Requirements

• Bachelor’s Degree in Business Administration, Project Management or relevant field preferred
• A minimum of two (2) Years’ experience in Project Administration or a similar environment.
• Proficiency in Microsoft Office Suite (Word, excel, PowerPoint etc.) and Project Management Software (MS Projects, Trello etc.)
• Strong organizational and time-management skills, with the ability to manage multiple tasks and deadlines effectively.
• High level of accuracy and attention to detail in all aspects of work.
• Excellent verbal and written communication skills, with the ability to interact professionally with stakeholders at all levels.
• Ability to identify issues and propose solutions in a timely manner.
• Ability to work collaboratively with team members and contribute to a positive team environment.

Benefits

• Hybrid work
• Group Medical Policy (for spouse and dependents)
• 12 Paid Training Days
• 12 Paid Annual Leave
• Opportunity to travel abroad
• Opportunity to travel to other RioMed Offices
• List